Comparison

Rosterix vs. When I Work
Which is right for your team?

When I Work is a well-established scheduling platform used by thousands of teams. But its per-user pricing model means costs climb as your headcount grows. Rosterix offers a flat per-location rate, and a genuinely free plan for teams of up to 8.

Try Rosterix free. No credit card

Who each product is for

Rosterix

Growing teams in hospitality, cafes, and retail who want predictable per-location pricing that does not climb with every new hire, and a fast setup.

When I Work

Mid-sized teams across a range of industries who need deep scheduling features and are comfortable with per-user costs.

Feature comparison

Feature	Rosterix	When I Work
Free plan
Per-location pricing
Employee schedule view
Shift claiming
Clock-in tracking
2-minute setup
Built for cafes & hospitality

Pricing comparison

Monthly cost by team size, per location for Rosterix.

Team size	Rosterix	When I Work
10 employees	$19/location*	~$25/mo
20 employees	$19/location*	~$50/mo
30 employees	$19/location*	~$75/mo

* Starter plan, billed monthly. $16/mo per location with annual billing.

Why teams switch to Rosterix

Rosterix has a free plan for teams of up to 8. When I Work has no free tier. You pay from day one.
Per-location pricing is predictable. At 20 employees you pay $19/month on Rosterix (Starter). On When I Work, you'd pay around $50/month and more as you grow.
Rosterix is faster to set up. Most teams are live in under 2 minutes. When I Work requires more configuration upfront.

Ready to make the switch?

Set up in 2 minutes. Start free, add staff and locations as you grow.