Comparison

Rosterix vs. When I Work
— which is right for your team?

When I Work is a well-established scheduling platform used by thousands of teams. But its per-user pricing model means costs climb as your headcount grows. Rosterix offers a flat per-location rate — and a genuinely free plan for teams under 10.

Try Rosterix free — no credit card

Who each product is for

Rosterix

Small to medium teams in hospitality, cafes, and retail who want predictable pricing and a fast setup — especially teams under 30 staff.

When I Work

Mid-sized teams across a range of industries who need deep scheduling features and are comfortable with per-user costs.

Feature comparison

Feature	Rosterix	When I Work
Free plan
Per-location pricing
Employee schedule view
Shift claiming
Clock-in tracking
2-minute setup
Built for cafes & hospitality

Pricing comparison

Monthly cost by team size — per location for Rosterix.

Team size	Rosterix	When I Work
10 employees	Free	~$25/mo
20 employees	$19/location*	~$50/mo
30 employees	$19/location*	~$75/mo

* Founding Plan price — first 100 locations only. Standard price is $29/mo after founding slots close.

Why teams switch to Rosterix

Rosterix has a free plan for teams under 10. When I Work has no free tier — you pay from day one.
Per-location pricing is predictable. At 20 employees you pay $19/month on Rosterix (founding price). On When I Work, you'd pay around $50/month and more as you grow.
Rosterix is faster to set up — most teams are live in under 2 minutes. When I Work requires more configuration upfront.

Ready to make the switch?

Set up in 2 minutes. Free forever for teams under 10.